Pat’s Daily Column at
The Boston Globe’s Career Website
What’s the best way to define your skills to decide
what’s the best job or field for you?
There are really two questions in this one. Before you can
decide what field is best for you, an assessment of your skills
is necessary. Then you can match your skills with different
jobs. There are several good “inventories” that
can help you to determine your strengths. These are tests
that are either self-administered (like the ones in Bole’s
book “What Color Is Your Parachute?”) or given
by a career counselor. If your local community college or
university has an open career center or you are an alumnus,
then these skill inventories can be free. If not, then you
will want to check your local phone book for career counselors
and call around for the best prices. Always check with the
Better Business Bureau before writing that check! After the
skills inventory come tests for your primary interests, personality
characteristics (the Myers-Briggs Type Indicator is a good
example), and work values. Then you can compare the results
with various job requirements to decide what field is best
for you. The same colleges/universities and career counselors
mentioned above will have computer programs that can do that
for you electronically.
What’s the best way to give your notice without “burning
That depends. Are you leaving because you are angry or upset
about something in your current job? Then you might not want
to risk saying something negative in person, so a letter is
your best bet. If you feel you can control all of your negative
feelings, then in person is fine. The key is not to say or
write anything negative. It doesn’t accomplish anything
and only “burns bridges” that you could use later
for networking or rehire. Focus instead on the positive things
you have learned or experienced on the job. Politely tell
your boss that you will miss the relationships you have developed
during the past how-many-ever years but you have been offered
an opportunity for growth and/or more money that you can’t
refuse so you must resign effective on (date).
How do I ask my boss for additional job responsibilities to
prepare me for a management position?
You ask! I believe in building straight-forward, honest relationships
with supervisors. Let your boss know that you are interested
in taking the path to management and request that he/she mentor
you. Take every opportunity to learn, strive to do more than
is required of you, and be proactive. Don’t wait for
work to be handed to you, go looking for new challenges. Whenever
an opportunity arises for a company-sponsored seminar, training,
or tuition assistance, use it to grow. Then, you will stand
out in the crowd when the opportunity for a management position
I am looking for an entry-level position. Should I use a headhunter
to help me with my job search?
As a general rule, headhunters are more interested in people
who have developed a reputation in their respective fields
and rarely represent entry-level positions. You will have
more success using classified advertisements, networking,
temp agencies, and the Internet in your job search. Once you
have established yourself, however, you should begin to develop
relationships with a few key headhunters in your industry
as a way to move up while you are still employed.
What is the proper way to tell your boss that he/she does
not treat his/her employees equally (or favorite one employee
Actually, there is only one good way, and it’s hard
for most people to do. A confrontation is not likely to change
behavior and will probably hurt your chances for promotion.
A confrontation would go something like this: “You are
always giving Jane the best assignments and it makes me angry.”
If you use “I statements” instead of “you”
statements, you will have better luck. For instance: “When
you give Jane the best assignments in the office, I feel hurt
because I perceive that you are favoring her over me. Is there
something I can do to change that?” You may be surprised
that your assumptions about why your boss was giving “Jane”
the best assignments were all wrong. If you open this can
of worms, you should be prepared to accept criticism if there
is something about your performance that is at the root of
the favoritism. You should also be prepared for no change
at all! People can’t change other people; they must
change themselves. You might serve as a motivator or catalyst,
but that’s all.
What are the best ways to prepare for an interview?
The best way to prepare for an interview is to be, well, prepared!
Research the company, its products, culture, and competitors.
Be ready to provide concrete examples of how you can contribute
to the company’s bottom line. Practice making eye contact,
systematically relaxing muscles when you begin to feel tense,
and smiling even during tough questions. Think about both
your strengths and weaknesses and be prepared to let your
personality shine through. Remember, people hire people they
like. Your interviewer isn’t meeting with you to judge
your qualifications. You already passed that test before being
selected. The interviewer is really trying to decide if he
or she likes you and thinks you would fit with the company’s
culture. Be confident, not perfect. Everyone makes mistakes,
and your interviewer was in the hot seat at least once or
twice him/herself. Read the job description (or advertisement)
for the position and be prepared to answer questions about
every skill listed. When the question, “Tell me about
yourself,” comes up in the conversation, don’t
talk about your life history. Instead, be ready to highlight
your special skills and attributes. This is your chance to
sell yourself, but as every good salesperson knows, you have
to know the “product” you are selling inside and
How do I choose a mentor?
Select a mentor who is a good match with your personality,
someone with whom you can develop a bond, and someone more
seasoned than you. Since the goal of a mentor is to coach
you, to develop your skills, and to help you understand the
“ropes” in a company or industry, pick someone
who has been successful in your areas of interest, someone
who knows more than you know. Then invite that person to lunch
or coffee. Get a feel for how willing the person is to share
information. Not everyone is cut out to be a mentor. You may
have to try this with several people before you find a “fit”.
Some companies have formal mentoring programs with questionnaires
that make this process of clarifying goals and matching interests
easier. If your company isn’t one of them, you may need
to be persistent, but you will be well rewarded at the end
of the relationship . . . sometimes with a promotion!
I am having problems making some career decisions. I was thinking
of finding a mentor. Where are the best places to find mentors?
Start within your own company. If you would like to gain some
insights into a different side of your business, look for
key individuals in other areas of the company. However, a
mentor doesn’t necessary have to work for your current
employer. You can also look for possible mentors in industry
associations, alumni organizations, or on the Internet at
expert sites like www.guru.com
or in newsgroups. Don’t forget writers, journalists,
and speakers who can provide you with insight into your industry.
I am having problems getting along with my fellow employees.
Can you please give me some advice as to how I can solve this
What is at the heart of the problem? Who owns the problem?
Ultimately, you can only effect change in your own behavior.
You can’t change someone else. That means it is up to
you either to change yourself (if you are the problem) or
to change how you are reacting (if the other person is the
problem). Counseling is always an option. If the problem is
outside of your control, you can always take it to your boss.
There are several good books on the market that deal with
resolving conflicts at work. For more information, check your
local bookstore or Amazon.com for these titles:
Conflicts at Work: A Complete Guide for Everyone on the Job
by Ken Cloke, Joan Goldsmith, and Kenneth Cloke
Sparks Fly by Dorothy Leonard and Walter Swap
at Work: Managing the Clash of Veterans, Boomers Xers, and
Nexters in Your Workplace by Ron Zemke
and the Art of Thinking Together: A Pioneering Approach to
Communicating in Business and in Life by William Isaacs
I live overseas and I am planning to come to the U.S. during
the summer to work. Where can I find information on visas
and work permits?
For a U.S. visa and work permit, apply at the nearest U.S.
Embassy or Consulate in your home country, and do it quickly!
Summer is nearly here. If you are a student, your college
or university may already have U.S. internships arranged and
can help you obtain the necessary paperwork. The U.S. Immigration
and Naturalization Service (INS) administers immigration and
the U.S. State Department issues visas. Technically, someone
wanting a summer job in the U.S. is not an immigrant, but
the same rules apply. For more information on the process,
check the following Web sites:
What is an e-folio?
An e-folio is an electronic portfolio, which means that you
either have the following information posted on a personal
Web site or you have created a CD-ROM or floppy disk with
the same information:
1. Your resume
2. A general cover letter
3. Personal photograph or professional
4. Testimonials to achievements
(letters of reference, pictures, newspaper clippings, etc.)
5. Diplomas or other credentials
I am a computer professional and have been hopping from one
project to another in different companies. Will it hurt me
to show these jobs and their dates on my resume?
No, job-hopping in your industry won’t hurt you. In
fact, it may even help you find your next job. Technology
companies actually like candidates with diverse backgrounds.
You bring a wealth of knowledge about a wide variety of technologies
and even about their competition! Every project you complete
is unique in some way and adds depth to your resume. The dynamic
nature of technology today has caused hiring managers to focus
on your skills rather than the length of time in any one job.
Is it okay to negotiate a better salary after an offer has
Absolutely! In fact, a recent survey showed that 82% of HR
professionals expect to haggle and 90% believe salaries are
negotiable. Don’t hesitate to ask for non-cash or fringe
benefits that will bridge gaps in cash compensation.
What paper color should I use for my resume and cover letters?
Conservative colors and textures are always the safest, unless
you are trying for a job in a highly creative industry (advertising,
graphic design, art). You can never go wrong with white linen
or bond paper. Natural white, ivory, very light gray, and
other muted colors run a close second to white. Avoid papers
with designs and watermarks since they don’t fax, copy,
or scan well.
Should I try to keep my resume to one page?
That depends. Everything in the resume business depends! The
general rule is: recent graduates one page, most people one
or two pages, senior executives and professionals two or three
pages, doctors/professors/nurses use curriculum vitae that
can be as long as they need to be (my record was 11 pages!).
Do I have to send a cover letter with my resume?
Always send a cover letter, even when an advertisement doesn’t
request one. The only exception to this rule is when sending
a resume by e-mail, which is intended to be concise. In that
case, simply write a few sentences at the beginning of the
e-mail message telling your reader the name of the position
and where you heard about it. Then highlight a few key qualifications
and paste your DOS text resume into the e-mail message screen.
What is the difference between salary history and salary requirement?
Salary history is what you have been earning in the past.
A salary requirement is the compensation you would need to
move into a new position. Never ignore a request for either
a salary history or salary requirement.
Do I list my salary history on the resume or cover letter?
Show your salary history in the cover letter and not on the
resume or a separate sheet. There is no need to give a lifetime
of salaries in a cover letter, either. Simply address the
request for a salary history with something like: "As
your advertisement requested, my salary history has been in
the range of $45,000 to $50,000.
How do I handle a request for salary requirements in my cover
If an advertisement requests a salary requirement, then you
should always address the question in your cover letter. Make
the sentence as generic as possible, however. Say something
like, "My salary requirements would, of course, depend
on benefits and perquisites, but I would expect something
in the area of $50,000."
Is a thank you letter really all that important?
According to a recent survey, less than 20% of applicants
write a thank you note following an interview. Of the recruiters
surveyed, 94% said that a thank you letter would increase
the applicant’s chances of getting the job or at least
stay in the running, provided the applicant is otherwise qualified.
Fifteen minutes of your time and a first class postage stamp
is a very inexpensive investment in your career!
How should I look for jobs online?
First, search sites with job postings specific to your industry
and geographic preferences. For instance, if you are looking
for a job in Massachusetts, check local newspaper sites, like
Then check industry specific-sites such as, www.execunet.com,
(executives). From there, move to the national databases,
and the list goes on. Check these meta-sites for lists of
job banks and resume databases: www.jobweb.com,
Should I have a home page resume on the Internet?
That depends. Are you a Web page designer, artist, model,
actor, photographer, musician, sculptor, cartoonist, animator,
or graphic designer? Then you can benefit from the photographs,
graphics, animation, and sound that can be part of a home
page. Otherwise, a home page resume is not an essential part
of your job search strategy. HR professionals have so little
free time that the chances of your resume being found by a
casual Internet surfer are minuscule. You can direct hiring
managers toward your home page for more information, if you
like, by listing your Web site address on your resume.
What is a portfolio?
A portfolio is a powerful marketing tool for your job search.
It contains concrete evidence of experience, accomplishments,
skills, and unique talents. It is an expansion of your resume
that you take to an interview (or a performance evaluation
meeting in your current job) to justify your accomplishments,
knowledge, skills, and abilities.